To add a new email account to your existing Outlook profile:
  1. From the Tools menu, select Accounts. If you don't see Accounts, place your cursor over the two arrows at the bottom of the list to display more choices.
  2. Click the Add button.
  3. From the Add menu, click Mail.
  4. In the Display Name box, type your name as you would like it to appear when you send a message. Click Next.
  5. In the Email Address box, enter . Click Next.
  6. In the box labeled "My incoming mail server is a..." select POP3.
  7. In the Incoming Mail (POP3 or IMAP) Server box, type "pop.mydomain.xxx" for POP and "imap.mydomain.xxx" for IMAP.
  8. In the Outgoing Mail (SMTP) Server box, type "smtp.mydomain.xxx". (or you can use the SMTP server of your ISP). Click Next.
  9. In the Account Name box, enter "MyMailbox@mydomain.xxx".
  10. In the Password box, enter your password. (Check "Remember Password" if you don't want Outlook to prompt you for your password each time you check your mail.) Do not check the box labeled "Log on using Secure Password Authentication (SPA)." Click Next.
  11. Choose the appropriate connection type under the "Which Method Do You Use to Connect to the Internet" heading. (If you chose "Connect using my phone line," you'll need to select a dial-up connection in the Dial-up Connection Wizard.) Click Next.
  12. Click Finish.

Your email account requires SMTP authentication. (You should not do this step if you use your ISP's SMTP server unless they instruct you to do so.) To turn this setting on, follow these steps:

  1. From the Tools menu, choose Accounts.
  2. Select the Mail tab.
  3. Select your email account and click Properties.
  4. Click on the Servers tab.
  5. Check the box next to "My Server Requires Authentication."
  6. Click OK.

To control deletion of messages from the mail server:

  1. From the Tools menu, select Accounts.
  2. Click on the Mail tab.
  3. Select your email account and click Properties.
  4. Click on the Advanced tab.
  5. If you want to save your messages on both the mail server and your local computer, check "Leave a copy of messages on server." If you'd rather have your messages deleted from the mail server--but not from your local computer--once you've received them, don't check that box.
  6. Click OK.
  7. Close Microsoft Outlook and restart.